Senior Executive Assistant | Investment Banking Trading Floor
Company: Premier Global Financial Services & Capital Markets Group
Location: New York City Metropolitan Area (On-site / Wall Street District)
Employment Type: Full-time
Seniority Level: Mid-Senior level
Estimated Salary: $95,000 - $135,000 per year + Performance Bonus (Based on current Manhattan investment banking standards for fast-paced trading floor coverage and multi-banker support packages)
Industry: Investment Banking / Financial Services / Capital Markets
Company Overview
We are a premier global financial institution delivering elite investment banking, corporate restructuring, and asset management services to institutional clients worldwide.
Operating in the high-stakes, fast-moving heart of the New York financial market, our trading floor teams manage complex transactional volumes across global time zones.
We maintain a high-performance culture that values absolute operational precision, seamless administrative defense, and the highest standards of professional discretion.
Key Responsibilities
High-Density Banker Coverage: Deliver elite, proactive administrative defense and high-level operational support for a fast-paced trading floor environment, directly covering 5 to 9 senior investment bankers and their immediate project teams.
Complex Calendar Architecture: Architect and synchronize fluid business schedules, adjusting real-time calendars around volatile market movements, urgent corporate restructuring demands, and global client availability.
Global Logistics Logistics: Coordinate comprehensive, end-to-end domestic and international multi-stop travel itineraries, managing flight connections, hotel arrangements, ground transit, and variable passport/visa requirements.
Information Gatekeeping & Discretion: Manage critical data requests, evaluate incoming corporate correspondence, handle sensitive executive calls with pristine telephone etiquette, and safeguard strict confidentiality across all client transactions.
Expense & Billing Reconciliation: Compile, track, and reconcile complex monthly corporate travel and entertainment (T&E) expense reports, ensuring complete alignment with internal accounting guardrails and auditing policies.
Executive Presentations & Research: Conduct periodic foundational market research and organize data inputs to draft, format, and assemble high-impact investor pitch books, tables, and compliance spreadsheets.
Client Reception & Logistics: Direct physical visitor reception for key high-net-worth clients, institutional stakeholders, and corporate executives, while managing associated conference room bookings and high-level meeting catering.
Experience & Qualifications
Minimum of 3+ years of dedicated experience operating as an Executive Assistant, Administrative Partner, or Workplace Operations Coordinator within a fast-paced corporate office.
Industry Focus (Preferred): Pre-existing background supporting trading floor environments, investment banking divisions (IBD), private equity firms, or institutional hedge funds.
Exceptional multi-tasking abilities, showing a clear history of managing competing, time-sensitive demands without sacrificing operational quality.
Strong interpersonal skills and a highly adaptable team-player attitude, comfortable working alongside a diverse network of senior analysts, managing directors, and global stakeholders.
Proven problem-solving capabilities, displaying clear tact, mature executive presence, and outstanding structural judgment during high-stress situations.
Academic Baseline: High school diploma or GED is required; a Bachelor’s degree from an accredited institution is preferred.
Technical Skills Required
Office Infrastructure Systems: Expert-level command over the Microsoft Office suite (Word, Excel, and PowerPoint), displaying deep proficiency in table creation, structural mail merges, advanced data formatting, and presentation building.
Corporate Admin Software: Practical experience utilizing advanced expense reconciliation systems (such as Concur or Expensify), enterprise calendar platforms, and secure digital archiving databases.
How to Apply
To bring your elite organizational strategy and administrative precision to our New York investment banking division, please submit your executive support portfolio and resume through our secure corporate talent acquisition system.